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Microsoft Word - POWERPOINT BEST PRACTICES.pdf
- Limit how much information you include on each slide to make the content easier to see and digest. Try this guideline: each PowerPoint slide should have one main idea, a maximum of six bullet points, and a maximum of six words per bullet point.
- San Serif fonts are easier to view on a screen as opposed to serif fonts
- Keep your font size in the range of 28 – 40 pt if possible.
- Don’t use more than 5 colors unless you are using them to show categories or sequences
- NUMBERS AND CHARTS: Consider how you display large numbers. Simplifying numbers might be the best way to keep your slide clear and deliver your message just as well (or better!) Delete decimal places if possible Round up or down if the exact number is not critical (for example, if you display $4036.65 in donations, your message still comes across and can be less cluttered if you say $4000) Write $4000 as $4K if you need to save more space If you are showing a general arc in number on a graph, try labeling every other column instead of all of them when there isn’t room
- Use bullet points instead of sentences (just make sure you use them consistently!) Use keywords and deliver the rest of your content verbally
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Adapting PowerPoint Lectures for Online Delivery: Best Practices
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Best Practices For Virtual Presentations: 15 Expert Tips That Work For Everyone
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- If you are hosting the meeting, consider having the first slide of your presentation up on the screen with the topic visible
- We suggest adding any house keeping information first
- Test out your microphone and camera before you start to make sure they are working
- Raise your computer so that you are looking slightly up at your screen
- Dress as you would in the office
- Eliminate any distractions - turn off any devices that could interpret you, such as alarms on your phone, and tell anyone else in the house that you are about to start a video meeting
- Good lighting will make a huge difference to your appearance and make you look much more professional
- If it’s your presentation, decide how you would like to manage the participants / audience. For example, are you happy to take questions as you go along, or would you rather wait and have a Q&A session at the end? How will you field questions? Via a chat feature or verbally?
- Practice muting and unmuting participant microphones. Set out the ground rules at the beginning so that everyone is clear.
- This is a simple tip that can make all the difference to how you are perceived by the audience. Make sure that throughout your presentation you periodically look at the camera. Try to relax your face and smile. This gives the impression that you are looking into the eyes of the participants and helps to keep them engaged during the virtual presentation.
- Most presentations include some visuals to complement what you are talking about.
- Prepare yourself so you know how to navigate through your slides and share your screen.
- you can use videos, infographics and even host quizzes, polls or surveys.
- Time your presentation beforehand, so you know roughly how long it will take you. Make sure you have just the right amount of content for your time slot and factor in time for any questions. You don't want to run out of things to say or stay on the call too long either.
- Less is more - try not to include too much information, as it is better to stick to a few key messages. The beginning and end of your presentation need to be strong as that is what people will remember the most. You should be clear on your aims at the start and recap everything at the end
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Top Ten Slide Tips | Garr Reynolds Official Site
- Don’t let your message and your ability to tell a story get derailed by slides that are unnecessarily complicated, busy, or full of what Edward Tufte calls “chart junk.” Nothing in your slide should be superfluous, ever. Your slides should have plenty of “white space” or “negative space.
- The less clutter you have on your slide, the more powerful your visual message will become.
- Instead of a copy of your PowerPoint slides, it is far better to prepare a written document which highlights your content from the presentation and expands on that content. Audiences are much better served receiving a detailed, written handout as a takeaway from the presentation, rather than a mere copy of your PowerPoint slides
- Use high-quality graphics
- According to the Segmentation Principle of multimedia learning theory, people comprehend better when information is presented in small chunks or segments.
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Tips for Making Effective PowerPoint Presentations
- Simplify and limit the number of words on each screen. Use key phrases and include only essential information.
- Limit punctuation and avoid putting words in all capital letters. Empty space on the slide will enhance readability
- Use contrasting colors for text and background. Light text on a dark background is best. Patterned backgrounds can reduce readability of text.
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- Avoid the use of flashy transitions such as text fly-ins. These features may seem impressive at first, but are distracting and get old quickly.
- Overuse of special effects such as animation and sounds may make your presentation “cutesy” and could negatively impact your credibility.
- Use good quality images that reinforce and complement your message. Ensure that your image maintains its impact and resolution when projected on a larger screen.
- Limit the number of slides.
- A good rule of thumb is one slide per minute.
- Do not read from your slides. The content of your slides is for the audience, not for the presenter.
- Do not apologize for anything in your presentation. If you believe something will be hard to read or understand, don’t use it.
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